Putting together an event with several groups involved can be a real pain. When it involves a lot of people traveling in to participate, multiple offices, and more, an event planner can literally start to go nuts with all of the details. Especially if they don’t have the staff to work the event.
StaffReservations.com combines the needs of the travel director and the event planner so that both can more easily work together to make the event go off without any problems. This way the event planner can set up the event to meet their schedule and the travel director(s) can work their calendar to pull it off. Each keeps the other updated through StaffReservations as the planning and work come together.
In a way, the site also works as a job search tool for both event planners and travel directors, since either can post the event on the site without having a collaborator and wait for interested counterparts to come to them. Networks of those you’ve worked with or are interested in working with can be built to make matching your needs easier.
Mostly geared towards the travel director, the site allows them to create a calendar and block off those dates they’re already booked for. Event planners can then see the open dates and choose their favorite travel director (who’s free) to work them. The travel director then accepts, declines, or temporarily blocks the dates pending talking with the event planner.
It allows the travel director to keep a single, real-time calendar easily available for all of his or her clients to see. For the event planner, StaffReservations also makes it easier to find qualified staff to fill an event’s needs.
StaffReservations is in open beta. It might be useful for a lot of people, but there are three major problems I found with the site:
- It’s riddled with typographical and grammatical errors in its text. Especially in the FAQ page.
- No information about the ownership of the site or the beta itself is to be found anywhere.
- The site prominently links to their blog, but it has not seen an update since April, 2009.
This could mean the site’s developers are busy working in code or it could mean a lack of general interest from the site owners overall.